Administration Assistant Job Description

Job Title Administration Assistant

Location Bath

Reporting To Office Manager

Key Relationships Admin team, Marketing Manager and all departments

Job Purpose

As the Administration Assistant you will support the Receptionist to ensure that the office functions efficiently and provide excellent customer service. You will also be responsible for maintaining our client record system and provide admin support to our 40-strong team of Chartered Accountants and Tax Advisors.

Job Role

•Assisting the receptionist with incoming phone calls and the daily running of the office

•Assisting with the production of client invoices and statements

•Archiving client and company records

•Assisting the company secretary with HMRC correspondence

•Ad hoc word processing of tax and accounting reports

•Maintaining client record system and arranging returns

•Scanning all incoming post and distributing to staff in-trays

•Scanning account and tax records

•Assisting the tax department with annual client letters and enclosures

•Assisting the office manager and marketing manager with projects

Personal Specification

•Strong interpersonal and client handling skills

•Good written and verbal communication skills

•Great attention to detail

•Good knowledge of Microsoft Office, with a focus on Word and Excel

•Administration experience preferable but not a necessity

What’s in it for you?

•Competitive salary

•Annual salary review

•25 days holiday plus Bank Holidays

•Birthday day off

•Hours 37.5 per week full time

•Life Assurance (4x Salary)

•Personal Pension, Employer 5% Employee min 2%

•Cycle to work scheme

•Joining a busy and friendly team in the heart of Bath